Selling tickets for an event

Once your event is live on QPay, it's time to get the word out and sell those tickets!

How can I promote my event?

To maximize attendance and engagement:

• Email campaigns: Notify your members with an email blast. Use our user-friendly templates to create a campaign quickly.

• Social media sharing: Share your link-in-bio or QR code on platforms like Facebook, Instagram, LinkedIn, etc.

  • Link in bio: Simply head to the Link in bio page and copy the link. All your events, memberships, and merchandise appear automatically on your link-in-bio – an easy way to keep everything accessible in one spot.

  • To get the QR Code, Generate and download a QR code from your event’s menu on Rubric.
    Tips: We’ve seen clubs and societies publish the QR code on their Facebook Event page or Instagram page. You can also print it and add it to the door of your club’s room or the university billboard!

You can find all these options to promote your event when clicking on Manage Event on your event located in the Events homepage.

Can I sell tickets in person?

You sure can! Use the Sell Cash Ticket function under the 3 little dots on the corner of your event bloc. Attendees can enter their details and will get a text message with steps on how to access their tickets through their QPay account. 

How can attendees join the waiting list?

If all event tickets are sold out (and you've set a maximum capacity for your event), a waiting list will automatically appear on your event page while ticket sales are still open.

How to manage the waiting list:

1. View Waiting List: Click the View Waiting List option under the three dots at the top corner of your event block.

2. Options:

   • Ignore the list: If you don't want to take any action.

   • Offer tickets: Click 'Offer ticket' to provide tickets to interested individuals. They'll receive a text message with a payment link (for paid tickets) or a link to their ticket (for free tickets). For paid tickets, they have 24 hours to accept and complete the payment before the offer expires.

   • Reach out to your waitlist group: Use the communication function to send an SMS or email to your waitlist group. An "Event Waitlist" contact list is automatically generated, making it easy to send your message.